CONTENTS
THE POWER TIME SYSTEM (PTS)
SUGGESTED READING
Prior To reading The Power Time
System
1.
Power Top 100
2.
37 Time Stealing Traps and How To Avoid Them
3.
What We Are All About
4.
How To Work With Us
5.
Time Management
6.
Defend Your Turf
7.
Proper Time Management Isn’t A Destination, It’s A
Journey
8.
The 5 Keys To Proper Time Management
9.
Are You A Bug Or A Windshield?
10.
Get Serious - Get Real
11.
Why Time Management
SECTION ONE
How to Use the Power Time System
1.
Cover To Cover
2.
Area Of Interest
3.
One Section At A Time
4.
Letters Case Studies
5.
Separate Articles
6.
Summary
New Article:
Do You Blame Your Lack of Success on A Lack Of Time?
A.
Responsibility
B.
Time Is Not An Opposing Force- Use It Too Your Advantage
C.
What’s Important Prioritize
D.
You Allow Less Important Tasks To Take Over The Time That
Should Be Used On More Important Tasks
E.
Thoughts Into Actions
F.
Summary
New Article:
Time is Like a Faucet, Drip, Drip, Drip.
New Article:
Why Is It So Hard?
A.
Do I have a problem?
B.
There is always a tomorrow
C.
Time marches on
D.
Everything runs through it
E.
Finally, it forces us to face ourselves
New Article
Do The Math – It’s Scary
A.
Paperwork
B.
Interruptions
C.
Telephone, Cell Phone, Pager etc.
D.
The Internet, Computer
E.
Meetings
F.
Summary
SECTION TWO
Background And Foundation Topics
Index
A. Paperwork
1.
What Does Your Work Place Look Like?
2.
Organize Your Workplace So That It’s Functional
3.
Unclutter Your Desk, Set Up Work-Flow
4.
Check For Comfortable Work Environment
5.
Handle Paper / Data Only Once Keep Only What Is Essential
6.
Use Form Letters ~ Paragraphs ~ Memos ~ Post-It Notes
Etc.
7.
Don’t Be A Copy Cat
8.
Colour Code Data / Paperwork
9.
Use Portable / Computer Voice Recording
10.
Remove Yourself From Mailing Lists / Email Blasts
11.
Set Up Tickler File System
12.
Beware Of Perfectionism
13.
Use Time Management Binder
14.
Keep A Reading File
B. The
Telephone
1.
It’s Okay Not To Answer It
2.
Conference Calls
3.
Plan Your Phone Calls
4.
Avoid Telephone Ping Pong
5.
Leave Specific Messages
6.
Beware Of Emails
7.
Is Being Wired The Answer?
8.
Avoid “Telephone-itis”
Article: Emails Are Evil
C. Meetings
1.
Is This Meeting Really Necessary?
2.
Calculate The Cost Of The Meeting
3.
Choose Good Time – Use Odd Time
4.
Start And End On Time
5.
Choose A Good Place
6.
Use 3 Dimensional Agenda
7.
Agenda And Materials Out In Advance
8.
Invite Only Those Who Need To Attend
9.
Provide Strong Leadership
10.
No Interruptions
11.
Avoid Food And Beverages
12.
Impose 30 Second Silence For Thoughts
13.
Clock In Meeting Room
14.
No Telephone In Meeting Room
15.
Hold Stand-Up Meetings
16.
Avoid Hosting Meetings In Your Workplace
17.
Send Representative To Meeting
18.
Use Conference Calls
19.
Attend For Your Portion Of The Meeting Only
D. Your
Territory
1.
Control Your Territory
2.
Use Your Door And Furniture Arrangement
3.
Remove Chairs – Soft Seats
4.
Stand Up
5.
Leave
6.
Screen Visitors
7.
Say No
8.
The Quiet Hour
9.
Hold Regular Meetings
10.
Schedule Interruptions
E. Delegation
1.
Delegation Is Good Management
2.
Always Ask “Why Him”
3.
Select The Best Person
4.
Provide Necessary Tools And Authority
5.
Communicate Expectations Early
6.
Set Goals
7.
Set Written Deadlines
8.
Walk Away
9.
Give Credit
10.
Watch Out For Reverse Delegation
11.
D.B.M.P. (Don’t Bring Me Problems)
12.
B.M.S. (Bring Me Solutions)
13.
No One Is Indispensable
F. Problem
Solving
1.
Identify The Problem
2.
Develop Alternatives
3.
Implement The Alternative
4.
Evaluate
G. Goal
Setting
1.
Plan Your Work And Work Your Plan
2.
He Never Planned To Fail, He Just Failed To Plan
3.
Planning Avoids “Management By Crisis”
4.
Set Goals That Are…..
5.
Be Mindful Of The 80/20 Rule
6.
Remember Murphy’s Law
7.
Set Priorities
8.
Finish What You Start Before Moving On
9.
Use ABC Priority System
10.
Develop Prioritized “To Do” Lists
H. Tasking
1.
Don’t Allow Yourself To Procrastinate
2.
Make Plans For Difficult Tasks
3.
Set Artificial Dead Lines
4.
Divide Task Into Small Parts
5.
Make Dead Line Commitment To Others
6.
Have A Meeting With Yourself
7.
Lists Of Benefits To Be Derived
8.
Utilize Your Prime Time
9.
Cold Turkey
I. Old Habits
1.
Don’t Be Afraid To Change Old Habits
2.
Pick An Old Habit And Set A Deadline To Change
3.
Beware The Bulging Briefcase
4.
Work Smarter Not Harder
5.
Recognize Your Personal Stress Symptoms
6.
Worrying Is Hard Work And A Time Waster
7.
Plan Your Worry
8.
Schedule Your Relaxation
J. The
Computer
1.
Friend Or Foe
K. Just Say
no
1.
Listen Just Long Enough
2.
Say No Immediately
3.
Give Alternatives
4.
Offence Versus Defense
Summary
New Article:
Computers Just Hide The Problem
New Article
The Learning Curve
A.
Awareness
B.
Implementation
C.
Execution
D.
Skill Factor
E.
Summary
F.
How To Use This Information
Article: Batch Your Interruptions
Article: Order Matters
Article: What’s Ohio Got To Do With Time Management?
SECTION THREE
Priorities For The Year
A.
Prioritizing…This Is An Irrefutable
B.
How much money do I want to make?
C.
Expansion Plans, large
D.
Expansion Plans, smaller
E.
Budget and Projections
F.
Continuity
G.
Review of Last Year, Pro and Con
H.
Sales and Marketing – Prospecting
SECTION FOUR
Day Planner Binder
A. Physically
What Is It?
B. The Start-
The To Do List
1.
1 All inclusive central list
2.
No order- no priorities
3.
Priorities will emerge
4.
Your To Do List for Today
5.
Everything Gets Prioritized Eventually
6.
If Its On Your List, It Gets Time Activated
7.
Day Planner Template
8.
Activities For Template
Article: If You Don’t Time Activate, Why Bother?
Article: Do You Have Your Time Activity Funnel? (TAF)
Article: What’s A Living List?
New Article:
Work Smart – Play Hard
New Article: The Time Management Conduit
1.
If It Isn’t in Your Day Planner, Don’t Do It !
2.
If It’s Not Important Enough to be On Your To Do List,
It’s Not Important Enough To Be Done
3.
Used to Plan Projects
4.
Used To Check The Progress Of Projections and Goals
5.
Daily Projections Become Habit
6.
Carry Over Priorities From Day to Day
7.
Multi-Faceted, All Under One Roof
8.
Follow Up. Is It Done ?
9.
Communication Records
10.
Summary
C. Next – Prioritizing
Article: Can You Really Make Up For Lost Time?
Article: Take A Working Day Off
D. Day Planner
Article: The Irrefutables
E. A – B – C Priorities
1. The A’s
a.
How important is the number 1 A Priority
b.
What’s the importance of the A Priorities compared to the
B Priorities?
c.
What’s the importance of the A Priorities compared to the
C Priorities?
d.
What’s the difference between a number A Priority and a
number 10 Priority?
e.
What’s are the difference between a number 6 Priority and
a number 7 Priority?
2. The B’s
3. The C’s
Summary of A-B-C Priorities
New Article: I have a Confession
F. Planning Schedule
1.
Subject
2.
Comment/ Purpose
3.
Description of Task
4.
Sequence
5.
Start Date, Completion Date
6.
Have Time Activated All Tasks
7.
Over All Start Date/ Completion Date
8.
Result/ Observation
9.
Delegations
A.
To Whom
B.
Task Description
C.
Commitment Date
D.
Time Activate All Delegations
J. Obstacles to Overcome
A.
Obstacles
B.
Solutions Resources
C.
Accomplished
K. Other People, Departments Involved
Summary
SECTION 5
Jump Start
A.
First- The Ground Rules
B.
Second- Lets Do It
C.
Third – Office Layout
D.
Ground Zero
E.
The Red Zone
F.
Desk Layout
G.
We Keep Too Much Stuff In The Wrong Places
H.
A New Filing System
I.
Time Activated Activity Organizer
J.
In Box Tray
New Article: You Are Not Alone – Nearly Everyone is
Feeling Time – Pressure
1.
33% Said They Don’t Accomplish What They Set Out To Do
Each Day
2.
66% Said They Would Put More Emphasis on “Having Free
Time“
3.
77% of People Surveyed Selected “Spending Time With
Family and Friends“ As Their Top Goal of The 1990’s
4.
Summary
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